Associate Director Medical Affairs Publications Rare

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Please note that this position is based in Princeton, NJ or San Diego, CA. Acadia's hybrid model requires this role to work in our office three days per week on average.

Job Summary:

We’re looking for a dynamic and strategic thinker to lead end-to-end publication and scientific congress planning, driving high-quality research dissemination in alignment with our corporate goals. In this role, you’ll collaborate closely with internal teams, external authors, vendors, and scientific associations to ensure seamless execution of congresses and publications—all while upholding the highest standards of Good Publication Practice (GPP 2022).

This is an exciting opportunity to be at the forefront of scientific engagement, influencing key stakeholders, and contributing to groundbreaking advancements in rare disease research.

Primary Responsibilities:

• Perform all assigned activities focused on strategic planning, high-quality execution, and operational best practices supporting Rare Disease publications. This entails creating and maintaining a global publication plan and developing, reviewing, approving, and submitting planned abstracts/posters/orals/manuscripts
• Lead efforts to coordinate agency support staff and internal and external author stakeholders, maintain/enhance iEnvision content and utility, and preside over/facilitate key meetings, including cross-functional publications core team meetings, tactical planning/status update meetings, project team meetings, and annual planning workshops
• Participate in developing, evolving, applying, and maintaining key tools, processes, guidance documents, files, systems, and communications to support a standardized, compliant, efficient, high-quality, and best practice approach to publications
• Oversee the activities of agency support staff, facilitating interactions, providing direction and guidance, and acting as point of contact for assigned publications activities
• Maintain timelines and facilitate achievement of project milestones to ensure timely delivery of publication material to scientific congresses and/or journals
• Ensure all publication activities adhere to Acadia policies and SOPs, ICMJE Guidelines, and GPP 2022
• Oversee/perform all assigned activities focused on strategic planning, high-quality execution, and operational best practices in support of Rare Disease congresses, including: annual congress strategy and plan development, individual congress planning and execution (pre-, during, and post-congress deliverables), and cross-functional congress coordination and preparedness.
• Participate in developing, evolving, applying, and maintaining key tools, processes, guidance documents, files, systems, and communications to support a standardized, compliant, efficient, high-quality, and best practice approach to congresses
• Demonstrate commitment to compliance in all aspects of company work
• Other duties as assigned.

Education/Experience/Skills:

• MD, PhD, PharmD, or Master’s degree in a scientific area or related field. Targeting 5 years’ experience in scientific publications and scientific congresses in the biotechnology or pharmaceutical industry, including responsibility for strategic planning, tactical execution, and overall project management.   An equivalent combination of relevant education and experience may be considered
• Previous experience in rare disease is strongly preferred

Key Skills:

• Complete understanding of the publication authoring process and use of external vendors is required
• Strong working knowledge of ICMJE and GPP 2022 guidelines for preparing publication documents
• Ability to analyze complex information, develop strategy, and implement aligned/effective tactics
• In-depth knowledge of clinical trial process
• Education in or professional experience with the neurological sciences is highly recommended
• Ability to work collaboratively in a matrixed organization.
• Must be a team player with self-awareness and excellent interpersonal skills
• Capable of managing multiple projects simultaneously with precise attention to detail, quality, and timelines
• Competency in use of Datavision/iEnvision or similar publication management software is required, as well as proficiency with PowerPoint, Word, Excel, and related programs
• Ability to travel for conferences, meetings, and/or business-related matters

Physical Requirements:

This role involves regular standing, walking, sitting, and the use of hands for handling or operating equipment. The employee may also need to reach, climb, balance, stoop, kneel, crouch, and maintain visual, verbal, and auditory communication in a standard office environment and while working independently from remote locations. The employee must occasionally lift and/or move up to 20 pounds. This position requires the ability to travel independently overnight and/or work after hours as required by travel schedules or business needs.

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